Loan Assistant II - West Main
Loan Assistant II
Job Description: Loan Assistant II
Availability Monday - Friday
Hours: 8:00 a.m. until 5:00 p.m. (Some overtime required)
Reports to: Loan Officer or Chief Lending Officer
FLSA Status: Non-exempt
SUMMARY: Primarily responsible for assisting commercial lenders. Verify, compile, and complete loan application. In addition, this position will prepare new loan requests to submit to loan processing, review the loan file to verify that data is complete and meets established standards. Process documentation of loans and extensions. Close loans and prepare for booking. Compute payment and interest. Handle telephone inquiries promptly and professionally.
ESSENTIAL DUTIES AND RESPONSIBILITIES : (Other duties may be assigned.)
1. Review completed LOM for accuracy. This duty is performed daily, about 5% of the time.
2. Order supporting documentation. This duty is performed daily, about 10% of the time.
3. Submit LOM to loan ops. This duty is performed daily, about 10% of the time.
4. Perform pre-funding review. This duty is performed daily, about 15% of the time.
5. Close loan if needed / Fund Loan. This duty is performed daily, about 10% of the time.
6. Prepare loan package for shipping and booking. This duty is performed daily, about 15% of the time.
7. Pull maturity and past due reports. This duty is performed daily, about 5% of the time.
8. Inform officer of required documentation for loan renewals. This duty is performed daily, about 5% of the time.
9. Prepare basic Loan Offering Memorandum. This duty is performed daily, about 5% of the time.
10. Assist in clearing collateral and credit exceptions. This duty is performed daily, about 5% of the time.
11. Process draw requests, loan payments, and transfers. This duty is performed daily, about 5% of the time.
12. Handle loan research issues and questions. This duty is performed daily, about 5% of the time.
13. Forward documents to loan ops for scanning. This duty is performed daily, about 5% of the time.
14. Completes required BSA/AML training and other compliance training as assigned.
15. Perform any other related duties as required or assigned.
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
High school, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 2 years related experience and/or training. Or equivalent combination of education and experience.
Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence. Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.
Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.
CRITICAL THINKING SKILLS
Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
SOFTWARE SKILLS REQUIRED
Intermediate: Word Processing/Typing
Basic: 10-Key, Accounting, Alphanumeric Data Entry, Contact Management, Database, Spreadsheet
INITIATIVE AND INGENUITY
Under general supervision where standard practice enables the employee to proceed alone on routine work, referring all questionable cases to supervisor.
Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.
Performs work operations which permit frequent opportunity for decision-making of minor importance and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of other employees and/or clientele to a slight degree.
Close mental demand. Operations requiring close and continuous attention for control of operations. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization's administration and operations; also to determine or select material and equipment where highly variable sequences are involved.
ANALYTICAL ABILITY / PROBLEM SOLVING
Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.
Supervises the following departments: n/a
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to $150,000.
Probable errors would not likely be detected until they reached another department, office or patron, and would then require considerable time and effort to correct the situation. Frequently, possibility of error that would affect the organization's prestige and relationship with the public to a limited extent, but where succeeding operations or supervision would normally preclude the possibility of a serious situation arising as a result of the error or decision.
FREEDOM TO ACT
Generally controlled. General processes covered by established policies and standards with supervisory oversight.
ANNUAL MONETARY IMPACT
None. Job does not create any dollar monetary impact for the organization.
IMPACT ON END RESULTS
Modest impact. Job has some impact on the organizations end results, but still from an indirect level. Provides assistance and support services that facilitates decision making by others.
Regular contacts with patrons where the contacts are initiated by the employee. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may
result in important tangible or intangible losses to the organization.
Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties. Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)
Somewhat disagreeable working conditions. Continuously exposed to one or two elements such as noise, intermittent standing, walking; and occasional pushing, carrying, or lifting.
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.
While performing the functions of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, talk or hear; and occasionally required to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds; frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; distance vision; color vision; and ability to adjust focus.
-Previous loan or loan documentation experience
-Good understanding of financial institution products and services
-Time management: the ability to organize and manage multiple priorities
-Excellent proof-reading skills and attention to detail
-Strong team player
-Basic computer proficiency